Procurement · All retail
Contract Compliance Check
Spend drifting off contract. Flags the lines that miss the agreement.
Trigger condition
Purchase lines against a contracted vendor fall outside the agreed price, volume tier or item scope beyond tolerance.
Write-back
Contract reference corrected on the purchase records in SAP MM; compliance exception logged in Coupa.
Every write is gated on an approver role you name. Nothing runs unattended.
Procedure
- Match every purchase line to its governing contract clause, flagging lines with no contract at all.
- Classify the miss: wrong price, wrong tier, out-of-scope item, or expired agreement nobody noticed.
- Quantify the cost and check whether a volume tier was earned but never applied, which is the most common finding.
- Route to the category manager with the correction, gated on approval before the vendor is contacted.
- Close when the lines are corrected and the compliance rate holds for a quarter.
Outcome metric
Off-contract spend as a share of category spend over a quarter, plus recovered value on unapplied tiers.
The case closes on this number, not on the action being taken. A playbook without a close condition is a dashboard.
The rest of Procurement
Vendor Scorecard Update
Vendor performance shifting. Keeps the scorecard current for the next negotiation.
Fill rate · COGS
Off-Contract Spend Flag
Maverick spend outside preferred vendors. Routes it to the category manager.
Savings capture
Tail-Spend Consolidation
Fragmented tail spend. Groups it for consolidation.
Savings capture
Rebate Realization Tracking
Rebates not being realized. Tracks accrued vs. earned, flags the shortfall.
Margin recovery
Run Contract Compliance Check on your data.
Pick three playbooks from the catalog. We wire them against your system of record for the pilot.
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